Receptionist

Job type: Full time

Location: Ho Chi Minh City

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Grant Thornton (Vietnam) Limited is an independent member firm of Grant Thornton International. We are a leading professional services organisation in Vietnam providing Audit, Tax, Advisory and Business Process Solution services. We have a professional team of 13 Partners and more than 380 professional staffs in offices located in Ho Chi Minh City and Hanoi.

In order to meet the demand of our growing practices, we are looking for a qualified candidate to fill in a position of Receptionist supporting our People & Culture Division of Ho Chi Minh City Office. Detailed tasks of and required qualifications for this position are as follows:

Essential Duties and Responsibilities

  • Answer and transfer incoming calls professionally in both English and Vietnamese; take messages when the recipient is unavailable.
  • Greet clients, visitors, and guests in a courteous and professional manner.
  • Manage and maintain the meeting room booking schedule.
  • Handle all incoming and outgoing mail and couriers, ensuring proper tracking and distribution.
  • Arrange travel support for Partners and staff, including booking air tickets, transportation, travel insurance, and accommodations.
  • Organize and maintain books, magazines, and newspapers in the reception area and meeting rooms.
  • Administer expenses related to reception services (e.g., mail delivery, taxi, air tickets, stationery) and ensure proper record-keeping.
  • Prepare and maintain reports related to taxi usage, couriers, air tickets, and stationery.
  • Support the organization of internal events (e.g., monthly birthdays, training sessions, company trips).
  • Perform other administrative tasks as assigned. 

Qualifications/skills

  • Bachelor’s degree in Business Administration, English, Office Administration, or a related field.
  • Good proficiency in English (reading, writing, listening, and speaking).
  • Strong telephone handling skills and familiarity with switchboard systems.
  • Proficiency in Microsoft Word and Excel. 
  • Excellent communication and problem-solving skills.

Desired competencies:

  • Initiative: Demonstrate a thirst to understand how your role fits in and seeks opportunities by yourself to contribute beyond own role without being told by others;
  • Adaptability: Shows agility and flexibility to easily adjusts yourself into any changes in working situations and develop the understandings on the changes on situations; and
  • Ownership: Takes responsibility for own actions and learns from experience.

Application Requirements:

  • Your application, resume must be in English.
  • Name your file with quoting reference (Application – People & Culture – Receptionist).
  • The total document file size must not exceed 2MB.
  • Deadline for submission is …. with urgent basis
  • Application, CV and any queries to be sent to: hr.recruitment@vn.gt.com

Advertised: 26 Feb 2025 SE Asia Standard Time

Application close: 31 Mar 2025 SE Asia Standard Time