ERP software - Small and medium enterprise management solution
ERP software is a tool for business operations, production management, order processing and inventory in the business process. Today, ERP software for small and medium businesses has been greatly improved to help businesses manage their business better. The article below will answer all relevant information about what ERP software is and offer the most suitable ERP solution for businesses. Let's follow along!
What is ERP software?
![]()
ERP (Enterprise Resource Planning) is software that supports the business management process of enterprises. The main function of ERP software is to integrate all information and data of departments into a single computer system for monitoring, fully meeting the needs of the business, and quite flexible in use. Businesses can think of an ERP solution as a giant software system that solves problems in human resources, finance, production, supply chain, warehouse, purchasing, sales and more.
Characteristics of ERP business management software
![]()
ERP software is designed according to different functional modules
ERP business management software is formed from the connection of many different modules such as accounting, finance, production, sales, etc. Each module undertakes a number of specialized functions for each department. In addition, these subsystems will handle the business of the departments integrated in the ERP system for businesses.
Solutions that integrate real-time assessment capabilities
The ERP system for businesses, through automatic summary reports from departments, will analyze and evaluate the efficiency and progress of business activities of the business. Thanks to that, ERP solutions will help businesses maximize their management of production and business performance evaluation systems. At the same time, the solution also supports managers in coming up with new strategies suitable to the company's operating situation.
ERP software provides full professional functions
Although each software module handles different tasks, it does not mean that information between departments is separate. Information is integrated together for the purpose of linking, inheriting and sharing data. Thanks to that, all information is unified and synchronized, minimizing time, effort and data processing.
It can be said that the modules in the ERP system for businesses are both specifically designed and can be integrated for the specific purposes and requirements of each department's functions and operations. It also ensures that the data system is consistent and consistent throughout the unit or organization.
Flexible design structure
Every business must constantly change to fit business needs and market needs. Therefore, ERP business management software is also designed to be flexible, responding to organizational changes and adjustments not only once but many times.
The ERP system for businesses has an open design, allowing companies to add necessary modules or remove unnecessary modules without affecting the operation of other functions.
Database integrated on one software
All data such as financial data, accounting, human resources, sales, etc. are stored on a common database of the entire enterprise. All data only needs to be entered once and will be circulated for all departments to use. This feature helps the organization's data always be consistent, easy to control, and not scattered, duplicated, or redundant.
The role of ERP software in business operations
ERP software creates a centralized database for businesses because the entire work process is performed on this system. This is the basis for more scientific and diverse data analysis, providing maximum support for managers to make business decisions. Some great benefits that ERP systems bring to businesses include:
![]()
Speed up workflow
A large business requires a complex, multi-step workflow. This process is a complex and invisible network that slows down the pace of work. The speed of a workflow often depends on two main factors: Whether a suitable place to transfer data is identified and whether the transfer process is hindered.
We can clearly see that transferring a paper document cannot be as fast as an electronic document. Or when transporting goods from the warehouse to the business, decisions that are synchronized to the ERP system for the business will reach the warehouse keeper quickly, without having to wait for the whole vehicle to move. By solving difficulties and removing bottlenecks, ERP business management software helps speed up work progress, save time and optimize management activities.
Easily controlling the process is the employee's job
The outstanding advantage of ERP solutions is the ability to unify and scientifically arrange all data and work processes on a common platform. From there, businesses can easily apply internal control mechanisms. The audit tracking function of an ERP system for businesses also allows businesses to quickly find the source of accounting entries and the employees involved.
Employees' working stages are also easily controlled with the intelligence of ERP software. Managers just need to sit in one place and open the unified interface of the application to be able to grasp all the work results of employees throughout the enterprise.
In some cases, ERP software also automatically analyzes the database to assign tasks according to the abilities of each employee. Thanks to that, management will save time and effort on this job.
ERP software helps businesses control finances
Before the ERP system, to control financial information, specialized departments had to synthesize data from many different departments, leading to many errors and discrepancies. To solve this situation, ERP solution is a great choice.
The system gathers all financial information of the enterprise on a common database, with only one version and is transparent in all departments. Therefore, when there is a change in the number, all related information will be arranged and recalculated, limiting negativity and fraud occurring in the organization.
If in the past, large businesses had to wait until the end of the month or period to prepare financial reports, now, management software will give you accurate and timely reports whenever you want.
Minimize errors when entering data
With the traditional way, a data often goes through many different parts and there are confusions and errors. This causes a lot of damage to businesses, affects the working process of a group, worsens the business's image with customers, etc. But if using ERP software, businesses will avoid those mistakes. Because ERP software only needs one person to enter data, this data will then be used throughout, avoiding errors or unnecessary changes.
ERP business management software system
A good ERP system will bring many benefits to businesses. Depends on the person implementing and using the system.
![]()
Which businesses is ERP business management software solution suitable for?
![]()
After understanding the benefits that ERP software brings, businesses also need to pay attention to a number of additional issues before putting it into use. Specifically, suitable businesses to use the business management system include:
Businesses with huge and large-scale transactions want to use ERP to support strict management processes and avoid unnecessary risks.
Organizations often make mistakes while importing/exporting data.
Businesses with cumbersome and inflexible management systems want to use ERP software to improve this.
Organizations and businesses must possess large funds to ensure both investment in software and regular salary payments to employees. In particular, the use of ERP must be supported by everyone in the company, while contributing to widespread propaganda and promotion.
Organizations and businesses that want to implement digital transformation quickly and effectively can immediately apply the ERP system to support operations and management.
How to choose ERP software for small and medium businesses
![]()
Each business has a different scale and business field, so ERP business management software must also be designed differently. Therefore, to optimally choose ERP software for small and medium enterprises, you can consider the following factors:
Ease of use: The software's interface must be simple so that anyone can easily use it. Furthermore, ERP software for small and medium businesses must be compatible with the business's business tools.
Customization ability: It is necessary to consider whether the system can integrate with multiple platforms, a large number of users at the same time, and whether it is suitable when moving to a new business model.
Security: The software must ensure strong security to avoid bad guys stealing internal business information.
Support service: Please learn carefully about the application's support service and associated costs to be able to resolve the problem as quickly as possible.
Above is the most basic and general information about ERP software, ERP solutions for businesses or how to apply ERP software for small and medium enterprises . Hopefully you have had an overview of this solution and understand the role and benefits of this management software for businesses. If you are looking for a business management solution, the ERP system is definitely not a bad choice.
Comprehensive ERP system consulting
The first step of the service will be to evaluate the enterprise's business model and processes to identify data information flows and possible improvements to the operating system. We will provide practical recommendations along with an appropriate choice for a set of ERP systems for businesses to deploy across all departments and teams of the business.
The implementation phase will involve cooperation between our team of experts and all customer stakeholders (management, department managers, departments...) to calibrate the use of ERP software. with improved business processes. We will transfer knowledge to departments of customer businesses through regular training and support.
The ultimate goal is to improve productivity and efficiency and build a sustainable foundation for business success, while quickly adopting best practices, creating time and cost efficiencies. fee.
Our solutions:
Strategy and Roadmap
Full deployment service and software licensing
Data Quality and Transformation
System support after installation, deployment and operation
Improvements as required
Combine a comprehensive package of specialized solutions for each industry and field.
